How To Become A Successful Event Manager

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Managing is always a difficult task and when it comes to event management; it is a whole bunch of drama going in our head. Event management is about organising formal or informal events such as wedding, concerts, official gatherings and parties for an industry ranging from one client to whole office staff. Every event is different and therefore it requires a different strategy and attitude to make it successful and legendary. To become a successful event manager, here are some of the most important tips.


Flexibility and creativity

As we already know that every event is different and their approach is unique; we also need something different in ourselves. What is that? Flexibility and creativity are some of those things that we require while managing or planning any event. One needs to be flexible enough to change, adapt and learn new things from the previous events and making the next event even more favourable and better. It will help you in moulding your ways according to the needs of the client and creative genius make this game of change a cakewalk.

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Organisation skill

Organisation and flexibility go hand-in-hand. Suppose if you are flexible in ways you can easily understand your clients need but if you are not organised then you might end up in a chaotic situation. So, one thing that you need to be assured about is your organising skills. whenever you are planning any event you need to organise and everything properly and on time. In case there is some sort of change that is required on the day of the event itself, you must be ready to give the best possible outcome to your client in an organised way.

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3 Ps

Whenever you are planning any event you should keep these 3 Ps in mind; people, planning and practice. Who is your client? What they were asking from you as an event planner? Is everything is prepared and practice enough time? These are some require question that you need to yourself before organising any event. A good event planner is someone who has enough and appropriate information about his client so that he can fulfil their needs and requirement. The 2nd P stand for planning which is also very important to become a successful event planner. If you want to be a good planner, you must prepare and plan everything so that there will be no chaos on the day of the event. The last P is practice. You must check beforehand all the technology and do enough practice and rehearsal at least one week before the event. Always have backup plans ready. This will help you in making significant changes beforehand.


Budgeting and Negotiation

Any kind of event requires the right kind of budgeting and negotiating process. If you are good at negotiating with a vendor, you are at the highest peddle of the industry. Negotiating is an art to put bigger events on a smaller budget. While preparing any budget for any event you must know the real price of everything that you require in the event and try to prepare at least 5 to 10% less on every ender ship so that even if the vendor goes up you are still in budget and make a profit.

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Be specific

Try becoming as specific as you can. If you’re planning any event ask the client for specific details but you should keep in your mind that you do not irritate your client with details. As we say “be vocal and not local”, we drive that we have to be vocalise the requirements in numbers like no. Of specific chair requirements or taxis. Make your object as clear and specific as a crystal so that it does not create any last-minute havoc.


Communication and Networking

Try making as much as networking possible through a different medium because in real life more than ads people believe their conversations. Build good with your communication skills and networking with vendors, staff and clients because event management is teamwork.

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Feedback and Learn New things

More than anything, feedback is the greatest way to know about suggestions and improvements. It gives you a clear picture of what you need to learn from every event. Always be ready to change your style according to the suggestion. Always send thank you note or email to everyone like the client, staff, Vendor and so on. Take each event as a ladder step to reach a new higher and better event. Learn from the previous event and apply it to the later event and in this, you can ace the race of event managers.

By: Simran Bhati

Also Read: 9 Things To Know About Event Management

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